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The Employee Final Warning Letter is a document employers use to reprimand their employees for their misconduct or poor performance. The employee receives this letter when they have been warned repeatedly about particular misconduct or attitude but has refused to improve. A final warning may be issued for several reasons such as poor performance, harassment, discrimination, bad behaviour, insubordination, actions that threaten the life and property of the employer and the coworkers, and violation of safety regulation and company policies.
Typically, before issuing a final warning, the employer will issue a verbal or written warning, then a Formal Warning to warn the employee about their unacceptable conduct or performance. And if the misconduct persists, the employer may decide to issue a Termination Letter or Suspension Letter as the case may be.
This document is vital to employers as it provides a record of disciplinary measures taken against the employee. It forms part of the employee's disciplinary procedure as it describes the employee's misconduct, the previous meetings held about the employee's conduct, recommendations for the employee's improvement, and any support or assistance to help the employee improve.
How to use this document
This document requires information such as the full name, address, and job title of the employee, full name and address of the employer, specific details of the employee's misbehaviour, plan for improvement, and assistance available to the employee. The document informs the employee that disciplinary actions like suspension or termination will apply if the misconduct persists.
After completing this document, the employer should sign and deliver it to the employee. The employer should keep a copy for their record.
Note that this document may be delivered as a letter or by email.
There is no law that outlines the procedure or contents of a warning letter. However, the Labour Act, 2004 regulates employment matters in Nigeria.
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